Constitution & By-Laws
PREAMBLE
 
            For the more certain preservation and security of the principles of our faith, and to the end that this body may be governed in an orderly manner consistent with the accepted tenants of the Southern Baptist Convention, and for the purpose of preserving the liberties inherent in each member of this church with respect to its relation to other denominations of the same faith, we do declare and establish this constitution.
 
 
NAME
            The congregation shall be known as the Florida Avenue Baptist Church of Avon Park, Florida. It is duly constituted as a non-profit organization according to the statutes of the State of Florida.
 
 
THE CHARACTER OF THE CHURCH

 
Section 1. GOVERNMENT:
            The government of this church is vested in the body of believers who compose it. It is subject to the control of no other ecclesiastical body, but it recognizes and sustains the obligation of mutual counsel and co-operation which are common among Southern Baptist Churches.
 
Section 2. DOCTRINE:
            Florida Avenue Baptist Church relies on the Bible for instruction on all matters concerning ordinances, ministries, activities, membership and employment. Baptist tradition calls for each church to interpret scripture under the guidance of the Holy Spirit. Florida Avenue Baptist Church adheres to the 2000 edition of the Baptist Faith and Message as adopted by the Southern Baptist Convention as an additional means of applying scripture to the life of Florida Avenue Baptist Church.
 
 
BY-LAWS
 
ARTICLE I
 
Section 1. MISSIONARY INTENT:
            It shall be the policy of this church to the fullest possible extent consistent with the independent character of a Southern Baptist Church, to support all the missionary and benevolent undertakings of the Southern Baptist Convention, the Florida Baptist Convention, and the Orange Blossom Baptist Association, to who’s doctrinal and missionary beliefs we declare our allegiance.
 
Section 2. USE OF FACILITIES, ASSETS, AND RESOURCES
            Florida Avenue Baptist Church staff and other appropriate leadership shall oversee implementation of a church policy regarding the use of church facilities, assets and other resources. Such policy will ensure that all facilities, assets and resources of the Church are used in a manner consistent with the Holy Scriptures and the 2000 edition of the Baptist Faith and Message. The policy shall be drafted to ensure that any use of all or part of the church grounds or facilities (whether by members or by outside interests or entities) will be done in a manner consistent with our beliefs as a Church. Moreover, any and all use of church property shall be sufficiently documented and memorialized so as to protect the church from unnecessary exposure to liability.
 
Section 3. LEADERSHIP RESPONSIBILITY
            Consistent with the position, the pastor, ministers, and all officers of this church, or members of the church councils, or committees, shall be members of this church in good standing, shall believe in and support the work of our church and denomination, shall adhere to the beliefs of the Southern Baptist and shall be governed by the church covenant and bylaws. Failure to meet these standards shall be sufficient grounds for removal from office.
            All teachers shall instruct using content and materials consistent to the Southern Baptist Convention and the 2000 edition of the Baptist Faith and Message.  All teachers shall be under the authority of the pastor and/or the Sunday School director. All teachers are to be members of Florida Avenue Baptist Church, or another Southern Baptist Church. All teachers are to be approved by Florida Avenue Baptist Church in a scheduled business meeting.
 
ARTICLE II
MEMBERSHIP
 
Section 1. CANDIDATES FOR:
            All candidates for membership shall be received in one of four ways:
  1. By baptism
  2. By letter
  3. By statement
  4. Dual membership
 
Section 2. MEMBERSHIP BY BAPTISM:
            A person who publically professes his/her faith in the Lord Jesus Christ and who declares it his/her purpose to follow Christ as a disciple, shall be received by 3/4th majority vote of the church. Following pastoral counseling and upon the candidate’s baptism he/she shall be extended full membership in the church.
 
Section 3. MEMBERSHIP BY LETTER:
            Any person who is a member of a Baptist church of like faith, order and doctrine, who has been scripturally baptized (New Testament immersion) may apply for membership in this church by publically requesting a letter of previous membership from his/her former church.  By 3/4ths majority vote of the members of the church, the candidate will be extended full membership upon receipt of the letter of recommendation of previous membership and pastoral counseling.
 
Section 4. MEMBERSHIP BY STATEMENT:
            Any person who is or who has been at some time in the past a member of a church of like faith, order and doctrine, who has been scripturally baptized, (New Testament immersion) but who can not produce a letter of previous membership, because it has lapsed, been lost, or not recorded by the former church, may obtain membership. Following a 3/4ths majority vote of the members of the church, the candidate will be extended full membership in the church upon a public statement of faith and pastoral counseling.
 
Section 5. DUAL MEMBERSHIP:
            Any person whose primary residence is in another state and is a member of a church of like faith, order and doctrine, and who has been scripturally baptized (New Testament immersion) may obtain a dual membership, while they are living temporarily in this area. Awarding of this dual membership entitles a person to all the benefits and rights of an active member. A statement of faith, 3/4th majority vote and pastoral counseling is required for dual membership.
 
Section 6. ACTIVE MEMBERSHIP – INACTIVE MEMBERSHIP
  1. An active member shall have all the rights and privileges of the church, including the right to vote on all matters of church business and shall regularly and faithfully support the overall programs of the church both with their presence and financial gifts.
  2. An inactive member is one who has failed to support the activities and/or financial programs of the church for a period of at least twelve (12) months. The responsibility to move an individual from active membership to inactive membership rests with the pastor and deacons.
 
Section 7. TERMINATION OF CHURCH MEMBERSHIP
            Church membership shall be terminated in the following ways:
  1. Death of the member
  2. Joining another Baptist church
  3. Exclusion by action of this church
  4. Erasure upon request or proof of membership in a church of another denomination.
 
 
ARTICLE III
MEETINGS

 
Section 1. THE CHURCH YEAR:
The church year shall run from September 1st through August 31st.
 
Section 2. CONFERENCES:
  1. Monthly:
    Regular monthly conferences shall be held to conduct the business of the church on Wednesday following the second Sunday of each month, September through August.
  2. Annual:
    The annual conference shall be held to conduct the business of the church on Wednesday following the second Sunday in August of each year.
  3. Moderator:
    The pastor shall serve as the moderator of the church and may call special meetings of the church as they are required to effectively carry out the business of the church. In the absence of the pastor at a business conference of the church, the chairman of the deacons shall assume the duties of the moderator. In the event that the chairman is unavailable then a member of the deacons shall assume the duties of moderator. In the event that the moderator wishes to discuss any item of church business, he must relinquish his role as moderator. Additionally, the moderator shall relinquish his duties if it appears that the business to be addressed involves him personally.
  4. Called Business Meetings:
    If the matter to be considered at a called meeting is other than routine business of the church, notice shall be given publically for at least two (2) weeks prior to the called business meeting of the church. Notice shall be given in the church bulletin and announced at each service during this period of time.
  5. Church Government:
    The government of the church shall be vested in the members. A two thirds (2/3) majority vote of the members present and voting will be required for all business of the church.
  6. Exceptions to a two-thirds vote:
    The calling of a pastor, calling of an interim pastor, calling of other ordained ministers, receiving new members, changing the Bylaws, contractual indebtedness, selling, purchase and donation, or receiving donations of property requires a three-fourth (3/4) majority vote of the members present.
  7. Members voting:
    All active members of the church are entitled to vote in the church business conferences with each member having one vote. Any active member of the church may make, or second a motion and discuss the motion upon proper recognition of the moderator.
  8. Emergency meetings:
When an issue arises that affects the operation of the church to an extent that it requires an immediate decision, then the pastor, the majority of the deacons and chairperson of the committee most affected by the emergency are given authority to address the emergency in an appropriate, spiritual, and financially responsible manner.
 
 
ARTICLE IV.
FISCAL PROGRAM
 
The fiscal program of the church shall be financed by the tithes and offerings dedicated to God, and entrusted to the church for disbursement. The church fiscal year will run from January 1st through December 31st of each year.
 
Section 1. CONTROL OF CHURCH FINANCES:
  1. The church shall approve all regular and/or special offerings to be taken in the church prior to their being taken.
  2. All offerings regular and/or special shall be rendered to the Office of Church Treasurer for proper processing. All shall be deposited in the appropriate account of the church and disbursed in accordance to budget allocation or special vote of the church in a business conference. The Finance Committee shall oversee all of the financial matters of the church. This includes, but is not limited to, the receiving of offerings, disbursements, payroll, special offering, and the adoption of a yearly budget.
  3. Florida Avenue Baptist Church, in exercise of its religious purposes, has established the following designated funds:
    Benevolence Fund
    Bereavement Fund
    Building & Grounds Fund
                Building
                Banners
                Feed The Children
                Friendly Fellowship
                Kitchen
                Landscape
                Monday Men
                Playground
                Recreation Facilities
                Social Hall
    Contingency Fund
    Education Fund
                Children’s Department
                Education
                Nursery
                TeamKID
                VBS
                WOM (Women On Mission)
                Youth
                Youth Camp
    Love Offering
    Memorial Fund
    Missions Fund
    Music Fund
                Audio/Visual
                Music
  4. The policy for these funds shall be as follows:
    BENEVOLENT FUND: Florida Avenue Baptist Church, in exercise of its religious purposes, has established a Benevolent Fund to assist persons in financial need. The church welcomes contribution to the fund. The administration of the fund, including all disbursements, is subject to the control and discretion of the Finance Committee and/or the Pastor. The committee may consider recommendations from anyone, but in no event is the committee bound to honor the recommendations. Donors will not be permitted to recover a contribution on the grounds that the committee failed to honor the donor’s recommendation. The church recognizes that planning for future needs is a practice of good stewardship and has established this fund as an ongoing fund. Should this fund accumulate an excess amount of contributions not being utilized, the Finance Committee has the discretion to move the excess amount to other designated funds or the general budget through a vote at a regularly scheduled business meeting.
    BEREAVEMENT FUND: Florida Avenue Baptist Church, in exercise of its religious purposes, has established a Bereavement Fund to assist in caring for those who are bereaved. The church welcomes contribution to the fund. The administration of the fund, including all disbursements, is subject to the control and discretion of the Finance Committee and/or the Pastor. The committee may consider recommendations from anyone, but in no event is the committee bound to honor the recommendations. Donors will not be permitted to recover a contribution on the grounds that the committee failed to honor the donor’s recommendation.  The church recognizes that planning for future needs is a practice of good stewardship and has established this fund as an ongoing fund. Should this fund accumulate an excess amount of contributions not being utilized, the Finance Committee has the discretion to move the excess amount to other designated funds or the general budget through a vote at a regularly scheduled business meeting.
    BUILDING & GROUNDS FUND: Florida Avenue Baptist Church, in exercise of its religious purposes, has established a Building & Grounds Fund to provide for the future needs of the church. This includes but is not limited to major repairs, major remodeling, the expansion or construction of church facilities, maintain the church building, grounds and equipment, and items purchased for the kitchen and fellowship hall. The church welcomes contribution to the fund. The administration of the fund, including all disbursements, is subject to the control and discretion of the Finance Committee and/or the Pastor. The committee may consider recommendations from anyone, but in no event is the committee bound to honor the recommendations. Donors will not be permitted to recover a contribution on the grounds that the committee failed to honor the donor’s recommendation. The church recognizes that planning for future needs is a practice of good stewardship and has established this fund as an ongoing fund. Should this fund accumulate an excess amount of contributions not being utilized, the Finance Committee has the discretion to move the excess amount to other designated funds or the general budget through a vote at a regularly scheduled business meeting.
    CONTINGENCY FUND: Florida Avenue Baptist Church, in exercise of its religious purposes, has established a Contingency Fund for unexpected expenses. The church welcomes contribution to the fund. The administration of the fund, including all disbursements, is subject to the control and discretion of the Finance Committee and/or the Pastor. The committee may consider recommendations from anyone, but in no event is the committee bound to honor the recommendations. Donors will not be permitted to recover a contribution on the grounds that the committee failed to honor the donor’s recommendation. The church recognizes that planning for future needs is a practice of good stewardship and has established this fund as an ongoing fund. Should this fund accumulate an excess amount of contributions not being utilized, the Finance Committee has the discretion to move the excess amount to other designated funds or the general budget through a vote at a regularly scheduled business meeting.
    EDUCATION FUND: Florida Avenue Baptist Church, in exercise of its religious purposes, has established an Education Fund for the purpose of furthering educational needs of members and programs. This includes but is not limited to the Children’s Department, Education, Nursery, TeamKID, Vacation Bible School, Women On Mission, and Youth. The church welcomes contribution to the fund.  The administration of the fund, including all disbursements, is subject to the control and discretion of the Finance Committee and/or the Pastor. The committee may consider recommendations from anyone, but in no event is the committee bound to honor the recommendations. Donors will not be permitted to recover a contribution on the grounds that the committee failed to honor the donor’s recommendation. . The church recognizes that planning for future needs is a practice of good stewardship and has established this fund as an ongoing fund. Should this fund accumulate an excess amount of contributions not being utilized, the Finance Committee has the discretion to move the excess amount to other designated funds or the general budget through a vote at a regularly scheduled business meeting.
    LOVE OFFERING: Florida Avenue Baptist Church, in exercise of its religious purposes, has established a Love Offering Fund to honor laborers in the field with a financial gift. The church welcomes contribution to the fund. However, the love offering will be considered taxable income to the recipient that is not an IRS recognized 501 © (3) organization. The administration of the fund, including all disbursements, is subject to the control and discretion of the Finance Committee and/or the Pastor. The committee may consider recommendations from anyone, but in no event is the committee bound to honor the recommendations. Donors will not be permitted to recover a contribution on the grounds that the committee failed to honor the donor’s recommendation.  The church recognizes that planning for future needs is a practice of good stewardship and has established this fund as an ongoing fund. Should this fund accumulate an excess amount of contributions not being utilized, the Finance Committee has the discretion to move the excess amount to other designated funds or the general budget through a vote at a regularly scheduled business meeting.
    MEMORIAL FUND: Florida Avenue Baptist Church, in exercise of its religious purposes, has established a Memorial Fund to honor the memory of deceased individuals. The church welcomes contributions to the fund. The administration of the fund, including all disbursements, is subject to the control and discretion of the Finance Committee and/or the Pastor. The committee may consider recommendations from anyone, but in no event is the committee bound to honor the recommendations. Donors will not be permitted to recover a contribution on the grounds that the committee failed to honor the donor’s recommendation.  The church recognizes that planning for future needs is a practice of good stewardship and has established this fund as an ongoing fund. Should this fund accumulate an excess amount of contributions not being utilized, the Finance Committee has the discretion to move the excess amount to other designated funds or the general budget through a vote at a regularly scheduled business meeting.
    MISSIONS FUND: : Florida Avenue Baptist Church, in exercise of its religious purposes, has established a Missions Fund to provide resources for the church, church members, or other worthy persons and organizations spreading the gospel of Jesus Christ. The fund can also provide but is not limited to resourcing individuals for short-term mission trips, long-term missions, disaster relief, and outreach. The church welcomes contributions to the fund.  The administration of the fund, including all disbursements, is subject to the control and discretion of the Finance Committee and/or the Pastor. The committee may consider recommendations from anyone, but in no event is the committee bound to honor the recommendations. Donors will not be permitted to recover a contribution on the grounds that the committee failed to honor the donor’s recommendation.  The church recognizes that planning for future needs is a practice of good stewardship and has established this fund as an ongoing fund. Should this fund accumulate an excess amount of contributions not being utilized, the Finance Committee has the discretion to move the excess amount to other designated funds or the general budget through a vote at a regularly scheduled business meeting.
    MUSIC FUND:  Florida Avenue Baptist Church, in exercise of its religious purposes, has established a Music Fund for the purpose of enhancing our worship experience. This includes but is not limited to audio/visual and music. The church welcomes contributions to the fund. The administration of the fund, including all disbursements, is subject to the control and discretion of the Finance Committee and/or the Pastor. The committee may consider recommendations from anyone, but in no event is the committee bound to honor the recommendations. Donors will not be permitted to recover a contribution on the grounds that the committee failed to honor the donor’s recommendation.  The church recognizes that planning for future needs is a practice of good stewardship and has established this fund as an ongoing fund. Should this fund accumulate an excess amount of contributions not being utilized, the Finance Committee has the discretion to move the excess amount to other designated funds or the general budget through a vote at a regularly scheduled business meeting.
  5. Any agency, department or Sunday School class of the church may establish a benevolent fund to be administered by that group under the direction of the Finance Committee.
  6. The Office of Church Treasurer shall make regular and complete reports of all funds received and their disbursement to the church and to the Finance Committee per the instructions established by the church through the budget and/or special allocation.
  7. The treasurer shall consult the Finance Committee in all matters which exceed $150.00 of the budget allocations or which are not allocated in the budget.
  8. The Finance Committee shall report to the church all matters which exceeds $300.00 not included in the church budget for special approval by the church.
  9. Adoption of church budget:
    The church budget for the coming year shall be presented to the church membership in following manner:
  10. The proposed church budget shall be presented in writing to the church membership on the last Sunday of September each year.
  11. The proposed budget of the church shall be discussed in a public business meeting of the church to be held on Wednesday following the second Sunday in October.
  12. The church shall be secret ballot vote on the adoption of the proposed budget at the regular business meeting in November.
 
 
ARTICLE V.
OFFICERS OF THE CHURCH
 
 
Section 1.  THE PASTOR
  1. The pastor shall be the chief executive officer of the church, and ex-officio member of all departments and of all committees of the church. His specific duties shall be to give special attention to the spiritual needs of the members, to preach at stated times at the church, to administer the ordinances of the New Testament, and to have supervision of the church staff unless otherwise stated.
  2. Upon the death, resignation, removal or permanent absence of the pastor the church shall without unnecessary delay call to its pastorate some minister of good report. The Pastor Search Committee shall announce its intentions to vote on the call of a pastor at the regular Sunday morning worship services the Sunday preceding the vote. The announcement shall also be placed in the church bulletin the week prior to the vote. The vote to call a pastor shall require three-fourths (3/4) of the active members present and voting.
  3. The pastor shall be called to an indeterminate tenure of service. The termination of the tenure of service may be accomplished at the pleasure of the pastor or the church in the following manner:
  4. The pastor when he shall desire to terminate his tenure of service with the church shall do so by giving written notice of his resignation.
  5. The church may terminate the tenure of service of the pastor in the following manner:
  6. The deacons shall confer with the pastor and bring a recommendation of termination, preferably agreeable to both parties. The deacons’ recommendation shall include all the terms of the agreement and include a severance package.
  7. The church by a two-thirds vote of the active members present and voting shall approve the recommendation of the deacons to terminate the pastor’s tenure of service.
 
Section 2. PASTOR SEARCH COMMITTEE:
            In the event the pastor’s position becomes vacant the following procedures and guidelines shall be followed to establish a “Pastor Search Committee.”
  1. Establishment:
  2. The chairman of the deacons shall call a meeting of the Church Nominating Committee.
  3. This committee led by the chairman of the deacons shall select and nominate to the church at least 5 nominees for its approval. One of these members shall be a deacon. Members selected should represent a cross section of the church population. At the church’s discretion alternates may also be elected. Nomination from the floor of the church shall be entertained as a part of the committee report.
  4. The committee shall make a report to the church in all regular business conferences of the church, or in a special business conference of the church until a pastor is called.
  5. Organization and Duties
  6. The election of officers for the Pastor Search Committee shall be the first order of business. The chairman of the deacons shall serve as a chairman protem until a permanent chairman, vice chairman, and secretary are duly elected.
  7. The Pastor Search Committee will insure that the nominee will be a born again disciple of God and Jesus Christ, a student of the Bible, Southern Baptist, and mission minded. The prospective pastor shall be of good character and with an excellent moral standard. The church may establish additional qualifications for the pastor.
  8. Funds to be used by this committee to defray their expenses and the expenses incurred by a prospective pastor shall be established and approved by the church. (Such expenses being travel, food, lodging, etc…for both the committee and the prospective pastor.)
  9. The committee will be responsible for obtaining a supply pastor.
  10. The committee shall recommend to the church an interim pastor for their consideration.
  11. The committee shall obtain directions from the deacons and Finance Committee as to salary, benefits and other major items for consideration relative to the calling of a pastor, for approval by the church.
  12. Duties and Responsibilities:
See bylaws appendix for further duties and responsibilities.
 
Section 3. OTHER MINISTERS:
            The addition or replacement of other ministers of the Gospel to the church staff such as: ministers of music, education, youth, recreations, etc…, shall be called to service in the following manner:
  1. Minister Search Committee:
    The pastor and deacons shall make a recommendation to the church as to the need to replace or add additional ministers. The church shall establish a Minister Search Committee whose purpose will be to search out and recommend to the church any minister other than the pastor.
  2. The Minster Search Committee shall be composed of a representative of the department of the church where the ministry is needed. One deacon, one member of the Finance committee, and one member from the church at large, and the pastor will serve as the chairman. This committee shall be charged with the responsibility of searching out and recommending to the church the specific minister for approval by the church.
  3. Qualifications:
    The qualifications of this minster shall be the same as those of the pastor as to spiritual and denominational goals and ideals:
  4. A student of the Bible.
  5. A born again disciple of God and Jesus Christ.
  6. A co-operative Southern Baptist and mission minded.
  7. The Vote to Call
    The vote to call a minister to the church shall be the same as for the pastor.
 
Section 4. DEACONS
  1. NUMBER OF DEACONS:
    There should be six (6) active deacons for the first two hundred sixteen (216) active members of the church. There should be one additional deacon for each additional thirty-six (36) active members of the church. These figures are based on a twelve (12) family, three member average, work load for each deacon with no more than thirty-six (36) active members for each deacon.
  2. Rotation of Deacons:
    The church shall establish and maintain a rotating deacon system. The first election to establish this program shall follow this procedure:
          Two (2) deacons elected to serve for three (3) years.
          Two (2) deacons elected to serve for two (2) years.
          Two (2) deacons elected to serve for one (1) year.
    Thereafter, the church shall rotate the two senior deacons off the committee and elect two men to take their place. This shall be done annually at the August business conference of the church.
  3. Qualifications of the Deacons:
    The men selected to serve the church as deacons shall meet the following qualifications:
  4. The New Testament qualifications found in 1 Timothy 3:8-13. In view of current biblical interpretation divorce is not an automatic disqualifier.
  5. The deacon shall be active in his support of the overall programs of the church and show leadership ability.
  6. An individual shall be a member of Florida Avenue Baptist Church for 1 year before being considered for election as a deacon.
  7. Election of the Deacon
  8. A special Deacon Selection Committee shall be composed of three active deacons and three laypersons from the congregation at large. This committee shall be elected at the June church business conference.
  9. The deacons shall select from its body the three deacons to serve on the committee. The Nominating Committee of the church shall select the three laypersons at large. They shall jointly present this committee to the church for approval.
  10. The Deacon Selection Committee shall make its report to the church in its annual July business conference. The adoption of the report shall be discussed and the candidates list approved in this meeting. The election of the required number of deacons from this list shall be by secret ballot on the third Sunday of July each year.
  11. Term of Office.
    Normally a deacon shall be elected for a three year term of service to the church unless filling a partially expired term. At the end of that term he shall be required to wait for an interval of one year before he is eligible for re-election by the church. All deacons who have previously served the church well shall be eligible for re-election after the one year interval. In the event that there are not enough deacons or prospective deacons to fill the positions, then the deacons rotating off may be elected for a one year extension.
  12. Ordination of the Deacon.
    Any member of the church who has been selected and elected by this church to serve as a deacon, who has not been ordained previously, shall be required to submit to ordination by the church prior to his service as a deacon. Once he is ordained by the church he shall remain ordained for life.
  13. Surrender of Ordination: A deacon ordained by this church may surrender his ordination to this church if he feels led of God to do so. This shall be done by letter to the church.
  14. The church may require a deacon to surrender his office should his conduct and/or service to the church cease to meet the high standards of the New Testament and/or the requirements of the church.
  15. Vacancies:
    Vacancies occurring during the year among the active deacons may be filled upon the recommendation of the deacons to the church. The Deacon Selection Committee working with the pastor and the deacons shall select a candidate and recommend him to the church. The church shall then by secret ballot elect the candidate to serve. Any deacon elected to fill a partially expired term will be eligible for election to a three year term without a one year leave of absence.
  16. Duties of the Deacons:
    The deacons of this church are charged with the responsibility of spiritual well being of the church family, assisting the pastor in the general oversight of the church in both the under shepherd’s role and as his spiritual advisors, and assisting the pastor in administering the ordinances of the church.
    They shall consider and recommend to the church with the counsel of the pastor all plans and programs of the church whereby the church will be in constant and progressive growth in the winning of souls and in discipling the membership of the church.
  17. By proper organization and methods they are to establish and maintain personal fraternal relationships with, and inspiring oversight of, all members of the church. They are to assist any members of the church who have physical or spiritual needs. They are to encourage and develop the church’s spiritual unity and well being.
  18. With the pastor they are charged with the responsibility of church discipline, under the leadership of the Holy Spirit and in compliance with the New Testament. They are to work with the members of the church to maintain a spirit of brotherly love and devotion to God, to encourage the reconciliation of the members and correction of the wayward.
  19. Meetings of the Deacons:
    The deacons shall meet regularly in accordance with the church calendar on Tuesday following the first Sunday of each month. Special meetings of the deacons may be called as deemed necessary by the pastor and/or chairman of the deacons to maintain the well being of the church.
 
Section 5. TRUSTEES AND DUTIES:
  1. Number of Trustees:
    There shall be six (6) trustees who shall be empowered to execute deeds, deeds of trust, mortgage liens, promissory notes or other pecuniary obligations, and to transfer, assign, and convey all church property or any part thereof upon official instructions of the church conference. Such instructions shall be duly voted on and recorded by the church in conference.
  2. Insurance:
    The trustees shall see that adequate insurance is carried by the church including property damage, liability, and coverage against possible legal action.
  3. Conformation:
    The trustees of the Florida Avenue Baptist Church shall be governed by the constitution and bylaws of the church as are all officers of the church.
  4. Rotation System:
    The three (3) year rotation system shall be established and maintained by the church for trustees:
    Two (2) shall be elected to serve for three (3) years.
    Two (2) shall be elected to serve for two (2) years.
    Two (2) shall be elected to serve for one (1) year.
  5. Vacancy:
    For any vacancies occurring during the year on the Trustee Committee, the Nominating Committee shall recommend to the church any necessary replacements for the trustees. The church in a regular or special business conference shall confirm or deny the recommendation of the Nominating Committee.
  6. Time Limit on Service:
    No trustee may serve more than three (3) consecutive years on the committee of trustees. A one (1) year interval must be observed prior to being eligible to be re-elected for service.
 
Section 6. CHURCH CLERK AND ASSISTANT CLERK:  
  1. Church Clerk:
    The church clerk shall keep a current record of all proceedings of the regular and special conferences of the church. It shall be the clerk’s duty to supply four (4) copies of the minutes of each conference. (Where possible the report should be typed.)
  2. One (1) typed copy his/her self
  3. One (1) copy for the permanent records in the church office
  4. One (1) copy for the pastor
  5. One (1) copy for the chairman of the deacons.
He/she shall sign all letters of dismissal of members and cooperate with the church office in keeping a current roll of the membership of the church. He/she shall keep all records and papers belonging to the church. He/she shall also work with the historian of the church who shall keep a record of various church events which might add to the historical interests of the church.
  1. Assistant Clerk:
    The duties of the assistant clerk shall be to assist the clerk in all matters pertaining to the work of that office. See Bylaws appendix for further duties of the clerk and assistant clerk.
 
Section 7. CHURCH TREASURER AND ASSISTANT TREASURERS:
  1. The office of church treasurer shall consist of the treasurer and assistant treasurer and will be responsible for banking, recording, reporting, and accounting for all money received and disbursed by the church.
  2. The office of treasurer shall verify, prepare and sign all checks for payment of accounts consistent with the budget or special allocations and designations made by the church.
  3. The office of treasurer shall present to the church the treasurer’s report each month in business conference and an annual report at the end of the year, showing all monies to be accounted for.
  4. See bylaws appendix for further duties and responsibilities.
 
Section 8.  SUNDAY SCHOOL DIRECTOR and ASSISTANT SUNDAY SCHOOL DIRECTOR:
            DIRECTOR:
  1. The Sunday School director shall be elected by the church in May of each year, after having been nominated by the Nominating Committee. He/she shall have general supervision of the Sunday School work and conduct its direction, program and goals according to the program of the church.
  2. He/she shall assist the pastor, educational director, and Church Nominating Committee in the enlistment of workers to staff the church Sunday School organization. (All general officers, all department officers, all class officers). These officers shall be presented to the church for its approval in August of each year.
  3. Vacancies occurring during the year shall be filled upon the recommendation of the Sunday School director, pastor, or educational director with the approval of the church.
  4. See bylaws appendix for further duties and responsibilities.
  5. The assistant Sunday School director shall be elected by the church and he/she shall assist the Sunday School director in all matters pertaining to the work of the Sunday School. For further duties and responsibilities see the bylaws appendix.
 
Section 9. CHURCH TRAINING DIRECTOR:
            The Church Training director shall be elected by the church in May of each year, after being nominated by the Nominating Committee. He/she shall have general supervision of the church training program of the church. The church training director shall work with the pastor, educational director, and the Nominating Committee in the enlistment of all officers of the church training organization (all general officers, department officers, and class officers) for the coming church year.
 
An assistant church training director shall be elected by the church to assist the church training director in all matters pertaining to the training program of the church. For duties and responsibilities see the bylaws appendix.
 
Section 10. BROTHERHOOD:
            The director of the Brotherhood shall be nominated by the church Nominating Committee in May of each year. All other officers of the Brotherhood shall be nominated by the Brotherhood and approved by the church. For duties and responsibilities see the bylaws appendix.
 
Section 11. WOMEN’S MISSIONARY UNION:
            The Director of the W.M.U. shall be nominated by the church Nominating Committee in May of each year. All other officers of the W.M.U. shall be nominated by the W.M.U. and approved by the church. For duties and responsibilities see the bylaws appendix.
 
 
Section 12. MUSICIANS:
            The church Music Committee shall recommend to the church the pianist and organist each year in August. They shall play for all regular and special meeting of the church unless other provisions are made for special occasions. They shall be a part of the church music council and shall be responsible to the minister of music, Music Committee and/or pastor. For duties and responsibilities see the bylaws appendix.
 
 
ARTICLE VI
COMMITTEES OF THE CHURCH
 
The church may establish permanent committees with duties and responsibilities as the need arises.
 
Section 1. NOMINATING COMMITTEE:
            The nominating committee of the church shall be composed of three (3) members serving under the three (3) year rotation system of committee organization. The pastor in counsel with the deacons shall recommend to the church in April of each year the members who are to serve on this committee.
  1. Establishment
    The pastor and deacons shall nominate:
  2. One (1) person to serve for three (3) years.
  3. One (1) person to serve for two (2) years.
  4. One (1) person to serve for one (1) year.
  5. Vacancies:
    The pastor and deacons shall nominate all necessary replacements for the church approval.
  6. Nomination of General Officers of the Church:
    The Nominating Committee shall nominate the following officers of the church to the church in May of each year.
  7. Clerk and Assistant Clerk
  8. Treasurer and Assistant Treasurers
  9. Finance Chairman
The Nominating Committee shall nominate the following heads of church departments in May of each year.
  1. Sunday School Director
  2. Church Training Director
  3. Women’s Missions Union Director
  4. Brotherhood Director
The Nominating Committee of the church shall nominate the following general church officers in August of each year.
  1. Trustees
  2. Musicians
  3. Music Director (where applicable)
Section 2. STANDING COMMITTEES:
            All standing committees of the church shall be staffed under the direction and approval of the church.
  1. Standing Committees under the rotation system.
    The Standing Committees which shall be regulated by the three (3) year rotation system are:
  2. Deacons4. Nominating
  3. Trustees5. Planning and Survey
  4. Finance6. Personnel
  5. Standing Committees under the annual election system:
    The following standing committees shall be annually and completely restaffed. Persons serving on these committees shall have no limit restriction as to time they can serve.
  6. Music8. Counting
  7. Flowers9. Building and Grounds
  8. Social10. Membership
  9. Ushers11. Bereavement
  10. Van Outreach12. Youth Council
  11. Sound13. Baptismal
  12. Visitation14. Public Relations
 
Section 3. SPECIAL APPOINTED COMMITTEES:
            When in the life of the church a need is manifest for the appointment of a special short term committee the following procedure will be used.
  1. The church shall vote to appoint a special committee for the specific service to the church.
  2. The church shall approve both the nominees and the duties and responsibilities of this special committee.
  3. When the service of this committee has been completed and the final report made to the church, the committee shall be dissolved by the church.
 
 
ARTICLE VII
BYLAW REVISION
 
  1. Any proposed change to the bylaws must be submitted in writing to the deacons for review prior to submitting to the church for discussion.
  2. For the motion to be considered by the church, notice shall be given publically for at least two (2) weeks prior to the called business meeting of the church. Notice shall be given in the church bulletin and announced at each service during this period of time.
 
 
 
 
 
 
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